Don’t let the COVID19 pandemic affect your organisation’s performance and good corporate governance. Virtual meetings might pose a new territory for most organisations with numerous new challenges accompanying it. The pandemic aftermath must encourage boards to re-visit their strategic objectives and risk appetite.
Whats in the Virtual Board and Annual General Meetings
- Planning session with key personnel
- Deciding on the right platform: Zoom, Skype, Teams, Hangouts etc.
- Sharing the virtual meeting protocol with all participants
- Virtual meeting Dry-Run
- Compilation of electronic meeting pack, distributed 7 business days in advance
- Monitor quorum
- Adequate access of all participants – video or audio
- Sharing of documents and presentations
- Electronic Attendance Register
- Electronic Declarations
- Consultant attendance
- Electronic approval of minutes and round robin resolutions
- Adequate distribution of meeting action items
- Planning session – How to host your first AGM
- Legalities regarding a virtual AGM
- Virtual scrutineering and voting
- Notice of the AGM
- Chairman Script
- Voting Results
Download Virtual Board and Annual General Meetings
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