The Company Secretarial Consultant is a high-level administrative position within a company. Unlike secretaries in the traditional clerical sense, our consultants are responsible for ensuring the efficient administration of the company to comply with the various sets of legislation and laws that govern its industry and business type.
The Company Secretarial Consultant advises board members of their statutory responsibilities to assist in ensuring that the company and its directors operate within the law. This role includes stakeholder registration and communication relating to the statutory administration and ongoing compliance of the company, as well as the high-level maintenance of company records.
By providing a full-company secretarial service to directors, we ensure that all Companies Act obligations are met on an ongoing basis, freeing your management team to focus on driving your business forward.
We provide expert advice and professional facilitation and administration services for all of the below company activities and requirements, providing an ad hoc, cost-effective alternative to employing a full-time company secretarial function.
Appoint or Resign Directors
Company Formations
Co-operatives
Management of AGM
Share Transfers
Public Officer
Headquarter Companies
Names Changes
Change of Year End
Allotment
Non-profit Companies (NPCs)
Appoint or Resign Directors
Foreign Exchange
Routine and Non-routine Company Secretarial Services
Company Conversions: Ltd to (Pty) Ltd and vice versa
Delivery of Stock Exchange Announcements
Drafting Constitutional Documents for Foundations and Associations
The Annual General Meeting (AGM)
All public companies are required by the Companies Act to hold an AGM each year. In contrast, private companies are only required to hold one if their MOI requires it.
There are several items that a public company must address during the AGM:
Prior to an AGM being held, all shareholders must be notified, along with their proxies. If any shareholders are unable to attend, they may send a representative or ask the chairman to represent them in a certain way at the meeting.
At an AGM, voting is done via poll or a show of hands. If voting is to be done via poll, this decision must be made prior to leading with the resolution, otherwise it is done by show of hands. It is important to note that a show of hands is often not proportional to the amount of shares that are held within a company.
Minutes of the meeting must be taken.
Statucor can assist with the management of an AGM, and are also able to serve as scrutineers.
Presence in South Africa
Offshore Company Services
